External Grants
REMINDER for EXTERNAL GRANT HOLDER ONLY: As per TMU's Financial Services policy regarding supporting documentation for travel for external grant holders, just a friendly reminder that travellers are required to obtain prior approval before scheduling any travel plans for University business. The (PDF file) Research Travel Authorization Form (RTA) form (Page 1) should be filled out and signed by the traveller and their "one up" PRIOR to travel. This form should be kept on file and submitted to your RASO upon return from travel, along with the receipts and all backup documentation for reimbursement. Page 2 of the RTA form is required to be included in the reimbursement package, post travel, for TFA only.
- Ronnie Morris - Grants/Contracts Officer, Social Sciences and Humanities (SSHRC)
rdmorris@torontomu.ca
- Rachael Dempsey - Grants/Contracts Officer, Health Sciences (CIHR)
rachael.dempsey@torontomu.ca - Linda Hurrell - Grants/Contracts Officer, Science & Engineering (NSERC)
lhurrell@torontomu.ca - An Chi Lee - Director, Research Security
an.lee@torontomu.ca
- Tina Smith - Grants/Contracts Officer (Federal Agencies/Programs)
tina.smith@torontomu.ca - Laura Weir - Grants/Contracts Officer (Provincial Agencies/Programs)
laura.weir@torontomu.ca - Dayle Ann Levine - Director, Institutional Programs
dayle.levine@torontomu.ca
Preparing for an External Grant application
1. Preparing for an External Grant application:
- Preparing Grant applications
- NOTE: TMU has internal grant deadlines for all external grants.
- Research Information System (RIS) is a system for recording and obtaining approvals for research proposals. It has a required Grant Authorization Form (GAF) to be completed prior to submission of all external grant applications to the potential funder.
- FYI - (PDF file) TMU Strategic Research Plan 2025-2030
- FYI - OVPRI Researcher Resources
- FYI - Indirect Costs (Policy 143) with SRC Funding
- (PDF file) Matching Funds (cash/in-kind) Request Form (opens in new window)
2. Congrats you got the grant, now what?
- (PDF file) RAP - Research Account Profile: used by OVPRI and Financial Services to establish and administer a research account. It serves to outline the terms and conditions which govern an award.
- Research Ethics Board
2a. Hiring
- If you wish to hire research staff/assistants/postdocs, please send all the information to the RASO.
- Name & Email of Hire
- Start & end dates of contract
- Hourly wage
- Hours per week
- Cost centre to charge
- You may also wish to consult eHR for guidance on different types of employment categories. Simply type your question in eHR.
- Estimate cost (including benefits) of hiring research staff (requires TMU login)
- Most hires must use timesheets and the hours reported must be approved by you through eHR. In order to avoid delays with pay, employees may subscribe to receive timesheet reminder notifications by visiting the Calendar Notification System
- Research Information System (RIS) helps you track your funded proposals and other research-related agreements.
2b. Reimbursement of Expenses
- (PDF file) External Grants Reimbursement Forms (e.g., travel, non travel expenses, PCard)
3. Questions about eligible expenses?
- Eligible research expenses - Eligible Research Expenses - Financial Services
- Tri-Agency Guide on Financial Administration (TAGFA) use of funds
4. Research Agreements and Contracts
- Confidentiality agreements (NDAs), data sharing or usage agreements, material transfer agreements, international research agreements, MOUs & Contracts: researchservices@torontomu.ca
- Research Contracts - Please do NOT sign research contracts; they require a review of terms and conditions and senior admin signatures: See Execution of Contracts Policy, Schedule, Appendix - University Administrative Policies
4a. Hosting international visiting scholars/students, contact visitingresearch@torontomu.ca
5. Stay in the loop and connected!
- OVPRInet - a listserv that communicates funding opportunities. To subscribe to OVPRInet, please send a blank email to ovprinet+subscribe@torontomu.ca from your university e-mail address. If you have any issues with subscribing, please contact vpri@torontomu.ca for assistance.
- OVPRI’s “Find a Researcher” Database - To join and facilitate partnerships, see: Find a Researcher - Research and Innovation
- TMU’s Media Room Faculty Experts - if you would like media to contact you as an expert in your research area, join the list of Faculty Experts: Faculty Expert Submission Form - Media
