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Zoom

Zoom

About

Zoom is an online meeting tool recommended for teaching-related web conferencing, especially if your classes comprise more than 100 people. All staff, faculty and teaching assistants have licensed Zoom accounts at this time.

Features

  • Features screensharing, breakout rooms, annotations, chat, record meetings, and more.
  • Join meetings through the Zoom desktop or mobile app (preferred) or Chrome web client (limited features). 
  • Up to 4 hour meetings.

Support

Details

Integrated with D2L Brightspace?: No

Required Assessments

Contract Start: 2019
Contract End: TBD

Instructions

Getting started 

All faculty, teaching assistants, and staff have licensed Zoom accounts. Simply go to torontomu.zoom.us (external link)  and sign-in.

Students 

Your instructor may require you to login and authenticate with your TMU credentials to join the meeting room. Doing so requires a TMU Zoom account. Click on "Sign In" on the torontomu.zoom.us (external link)  portal to create a TMU Zoom account, and then sign in to the Zoom desktop or mobile application using the Single Sign On (SSO) option.

Resources

Video tutorials

Watch video tutorials created by the Centre for Excellence in Learning and Teaching. Please be aware that these videos were created in 2020, so Zoom's interface may have changed slightly since then.

Additional information

Meetings for more than 300 participants

Expecting more than 300 participants, you can request a large class license (for up to 500 people) or a webinar license (for 500 to 1,000 people). These licenses are available for an additional cost. Please contact help@torontomu.ca for more information.

Not sure if this is the right tool?

For teaching-related web conferencing, we recommend Zoom, especially for classes with more than 100 participants.

For administrative and other web conferencing, we recommend using Google Meet. Google Meet is an online meeting tool that you can access with your TMU Google account — no download required.

Use our handy web conferencing comparison guide to compare features.

Privacy

In August 2023, Zoom made updates to their Terms of Service and privacy policies, specifically addressing changes related to AI features. Please note that these changes do not impact the TMU community, as our current license does not include the use of AI features. Zoom has also clarified their stance, stating that they do not use any of your audio, video, chat, screen sharing, attachments or other communications-like customer content (such as poll results, whiteboard and reactions) to train Zoom or third-party artificial intelligence models.

For more information, please read Zoom’s blog post: How Zoom’s terms of service and practices apply to AI features (external link) .

Privacy recommendations for online classes

Please review privacy recommendations intended for online classes. Please note, different settings may be required for confidential virtual meetings.

Please share the following with your students along with the meeting room details. You can make adjustments to this to reflect the needs of your course.

Code of Conduct

During this online session it is the responsibility of all of us to create and maintain a welcoming and accepting learning environment. All students are expected to conduct themselves in accordance with the Student Code of Non-Academic Conduct as outlined in  (PDF file) Senate Policy 61.

The Student Code of Non-Academic Conduct reflects the expectation that students will conduct themselves in a manner consistent with generally accepted standards of behaviour, University regulations and policies, departmental policies, and in compliance with federal, provincial and municipal laws, as well as professional standards and codes of ethics that govern students who are members of some regulated professions.

Privacy

This session will be recorded so that it can be made available to students who are not able to attend this session. If you do not wish to be seen or heard, please keep your camera or microphone turned off. Participants joining by phone will have their phone numbers masked for privacy.

Engagement

All questions should be asked through the chat panel unless otherwise stated. Inappropriate or disrespectful language in the chat panel will not be tolerated. The host/co-hosts (TA/GA, Faculty, or Instructor) reserve the right to remove anyone who does not behave accordingly.

By entering the meeting, you acknowledge that you have read and accept the terms above.

Discrimination and Harassment Prevention Policy and Sexual Violence Policy

During Zoom sessions, it is the responsibility of all members of the TMU community, including students, faculty and staff, to create and maintain an online learning and working environment free from discrimination, harassment and sexual violence. All TMU community members are required to conduct themselves in accordance with the Discrimination and Harassment Prevention Policy and Sexual Violence Policy.

  • If you believe that conduct that constitutes discrimination, harassment and/or sexual violence has occurred on Zoom, contact Human Rights Services: humanrights@torontomu.ca  or 416-979-5349
  • If you have been affected by sexual violence and are seeking support, contact Consent Comes First, the Office of Sexual Violence Support and Education: osvse@torontomu.ca

The university has conducted the privacy impact assessment and security assessment on Zoom. Please review the recommendations from the assessments:

  1. Before you start using Zoom, please review Zoom’s Privacy Policy (external link) .

  2. When you are going to record the meeting:

    1. You need to let the participants know the meeting is recorded prior or at the start of the meeting,
    2. You should not discuss sensitive topics as discussed in the privacy policy, and
    3. Cloud recordings will be deleted automatically after they have been stored for 180 days. If you have downloaded recordings, you are responsible for the deletion of recordings in accordance with the record retention schedule.

For questions about Zoom privacy, please email us at dmp@torontomu.ca and we will consult with the privacy office accordingly.

Other helpful teaching resources

Teaching with D2L Brightspace
Toolbox
Guide for teaching with technology  (opens in new window)