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2015-2016 Undergraduate Calendar
HOME Admission Procedures and Policies Submission of Documents

Submission of Documents
It is the responsibility of all applicants to ensure that all required documents are received by Undergraduate Admissions and Recruitment as part of the application process. Applications are not considered complete until the following are received:
  • Academic transcripts, including promotion/graduation status of the applicant’s complete educational background (secondary and all post-secondary studies). Academic transcripts must be submitted regardless if the program of study was successfully completed.
  • A Ryerson Supplementary Form (OUAC 101 applicants are not required to submit this form).
  • Non-academic admission materials (i.e. portfolios, essays, etc.) as applicable (see Application/Selection Information)
  • English language proficiency test scores as required (see www.ryerson.ca/undergraduate/admission/english). 
Academic transcripts must show the individual marks or grades achieved in each course or subject taken. Students must have successfully completed a minimum of one full secondary school course at the required level, or equivalent, in each of the subject prerequisites listed for the programs for which they wish to be considered. Additional information regarding documents and academic transcripts can be found at www.ryerson.ca/undergraduate/admission/apply/.

If applying for advanced standing admission (a level higher than first year/semester), course descriptions and teaching outlines of all post-secondary studies are generally not required at the time of application for admission (if this information is needed, a request will be forwarded by Undergraduate Admissions and Recruitment).

Course/teaching outlines may be required after admission has been granted when the student is applying for transfer credit. Course/teaching outlines are not kept once a transfer credit decision is made. Students are encouraged to keep a copy of all course/teaching outlines for their records.

Note:
Academic transcripts and all other supporting documentation submitted to Ryerson cannot be returned to the applicant. 


Methods of Submission


Academic transcripts, Supplementary Forms, English proficiency test scores, and other supporting documents must be submitted to Ryerson University, Undergraduate Admissions and Recruitment. Non-Academic Requirements must be submitted to the appropriate program department, or Undergraduate Admissions and Recruitment, as per the instructions noted in the program-specific Non-Academic Requirements pages found at www.ryerson.ca/undergraduate/admission/programs/grades_plus.
 
All necessary arrangements for submission of required documents should be made at the time of application to ensure documents are received by applicable deadlines. Ryerson will NOT send reminders requesting required documents.
 
Ryerson requires applicants to upload their documents, where applicable, via our Document Upload Page. In extenuating circumstances, if applicants are unable to upload documents, they should be submitted as indicated below:
  • Arrange submission via the Ontario Universities’ Application Centre (OUAC), if eligible (see the OUAC website for details and eligibility).  
  • Mail/courier (Undergraduate Admissions and Recruitment, 350 Victoria Street, Toronto, ON Canada M5B 2K3)  
All academic transcripts received via the Document Upload Page are considered unofficial. If offered admission, official academic transcripts must be provided as detailed in the Offer letter and sent by mail in a sealed envelope directly from the issuing institution. An Offer of Admission will be contingent upon the receipt and verification of official documents. 
 
Ryerson University reserves the right to require official documents at any time during the application/admission process, and to rescind any Offer of Admission if discrepancies are found between unofficial and official documents.

Notes for OUAC Applicants:
  • Applicants who are attending or have previously attended an Ontario university or college can request academic transcripts via the Ontario Universities' Application Centre (OUAC) Transcript Request Form (TRF). Some exceptions apply. See the OUAC Instruction Booklet for details.
  • Certain secondary schools in Ontario allow students to request official secondary school transcripts electronically (completed courses only) using an online service hosted by the Ontario College Application Service (OCAS). The OUAC has partnered with OCAS to offer this service to university applicants and it can be accessed from the Transcript Request section in the online OUAC 105 application. If the secondary school is not included in this online service, the secondary school must be contacted by the student to arrange for the submission of the official academic transcript. 
Applicants may also FAX documents to (416) 979-5221. Faxed copies will be used to commence the application review process. Official academic transcripts must be received, as noted below. There is a FAX service charge for each transmission received. 

To ensure documents are received by applicable deadlines, it is essential that applicants make all the necessary arrangements for the submission of required official academic transcripts prior to the deadline date stated in the Offer of Admission

All statements on the application must be correct and complete. Applicants withholding, misrepresenting or failing to provide information are liable to have their application/enrolment cancelled. The disclosure or discovery of previously withheld or not-submitted transcripts/documentation will cause immediate cancellation of admission and application. Disclosure or discovery arising after course enrolment, registration or at any time as a current student is considered Academic Misconduct (see www.ryerson.ca/senate/policies/pol60.pdf). The penalty arising from non-disclosure is de-enrolment and cancellation of admitted status regardless of academic progression at Ryerson.

Notes:

  • Grades for current Ontario secondary school students will be submitted to the OUAC by their Guidance Office. It is the applicant's responsibility to ensure that their Guidance Office, the OUAC, and that Undergraduate Admissions and Recruitment at Ryerson are notified of any plans to upgrade/complete course(s) through night school, summer school, e-school or correspondence studies; and receive final grades for the course(s). (See Application/Selection Information section).
  • International students: Applicants are required to arrange for the submission of academic transcripts of all secondary and post-secondary studies (including promotion/graduation status), as well as school profile(s) including accreditation information and grading scale(s), directly to Undergraduate Admissions and Recruitment at Ryerson. Program choice(s) and Ryerson Number should be indicated. Applicants must have already completed or be in the process of completing the minimum academic requirements at the time of application submission. If the documents are in a language other than English, applicants must also provide notarized literal English translations.
  • Proof of change of name (i.e. marriage certificate, notarized statement or other legal document) must be provided if academic documents show a name other than that under which an application is made.
  • Evidence of proficiency in English must be provided, if English is not the applicant’s first language (see www.ryerson.ca/undergraduate/admission/english).
  • Applicants who have indicated on their application that they are in Canada on a 'Study Permit' or 'Temporary Resident Visa' must submit a copy of their Visa authorization form or 'immigration papers' confirming this status.
  • All documents are routinely verified. Evidence of falsified documents during or after the admission selection process will result in the cancellation of an offer of admission and any/all course enrolments. Information on falsified documents is shared with member and affiliated institutions of the Association of Universities and Colleges of Canada (AUCC).


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