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Post-Diploma Degree Completion Program in Nursing Placement Forms

As a Post-Diploma Degree Completion Program in Nursing student, you will complete two nursing practice courses. Nursing placement experiences occur primarily in community, hospital and long-term care settings within the Greater Toronto Area .

You are required to complete the Practice Requirement Record (PRR) form and the Placement Information Record (PIR) form by the deadlines specified in the tables below.

Students must complete these forms prior to being permitted to enter their clinical placements. Students who do not complete the forms by the deadline may be refused entry to their clinical placements.

DCSN has engaged with Synergy Gateway to provide access to Verified (external link) . Students are expected to submit all PRR requirements as per the specific year and program. Students will receive an email from Synergy with an activation link to create an account in Verified, once the submission process opens for each semester. Students who already have an account can access their Synergy Dashboard. Please review the PRR package below for additional process details.

Placement Information Record

The PIR form allows students to indicate their practice areas of interest, such as community health, gerontology, or public health, and provide other details important to help coordinate and negotiate a variety of nursing practice experiences that will meet the objectives of their program.

 

Full-time Students: PIR Forms and Deadlines

Semester

Placement Information Record

Due Date
Fall 2024 - Winter 2025 Placement Information Record - Full-Time Students - Fall 2024-Winter 2025 (external link, opens in new window)  May 3, 2024 at 1600h

Part-time Students: PIR Forms and Deadlines

Workstudy Students - Must be a Registered Nurse (RN), employed as an RN working regular part-time or full-time hours.

Practice Requirement Record

The PRR form demonstrates that students meet the specific health and safety needs of placement partners.  It also proves that students abide by the requirements mandated by Ontario legislation for those entering into healthcare practice settings. 

Students will complete the PRR form on an annual basis.

All nursing students enrolled in practice courses must have their PRR completed and signed by their healthcare provider(s). Completion of all sections of the PRR form, by the dates specified on the form, is compulsory.  

This process is necessary to ensure that students protect their health and safety, and the health and safety of patients, clients, residents, visitors, employees and other students.

Student should allow themselves two to three months to complete their PRR. Students will need to present documentation for all required elements identified on the form by the deadline.

Without a complete PRR, placement partners can refuse students entry to their placement.

The PRR form includes the following medical requirements and non-medical requirements. 

Communicable Diseases - Measles, Mumps, Rubella (MMR) and Varicella

  • Proof of MMR-V Primary Series Vaccination or 
  • Serology/Laboratory Evidence of Immunity. Blood work results are valid for 10 years

Hepatitis B

  • Proof of Primary Series Vaccination and Serology/Laboratory Evidence of Immunity. Blood work results are valid for 10 years
  • Students undergoing the Hep B series must have at least 2 doses of Hep B vaccine to enter clinical practice

Tetanus, Diphtheria and Pertussis (TDaP)

  • Immunization against Tetanus, Diphtheria and Pertussis (TDaP or TDaP-IPV) is valid for 10 years
  • If this information is no longer available, repeat the vaccination
  • If the current TDaP is expiring mid-semester, it must be renewed in time of the PRR dealine. No PRR documents must expire in the middle of the academic year.

Polio

  • Proof of Primary Vaccination only
  • If this information is no longer available, repeat the vaccination

Tuberculosis (TB) Screening

  • If Negative: Proof of Baseline 2-Step TB Skin Test required and Annual Step-1 TB Skin Test if Baseline was completed a year ago OR
  • If Positive: Proof of Chest X-Ray (CXR) report and must be valid for the entire academic year. CXR is valid for 2 years.
  • If the current Annual Step 1 or CXR is expiring mid-semester, it must be renewed in time of the PRR deadline. No PRR document must expire in the middle of the academic year

Influenza Vaccine (For Winter Placements Only)

  • Only flu vaccines administered between October, November and December will be accepted for Winter Placement eligibility, substantiated by pharmacy receipt or HCP documentation.

COVID-19 Vaccine

College of Nurses of Ontario (CNO) Registration License (if applicable)

Your CNO registration will be verified at cno.org (external link) 

Any student with changes in their CNO registration status (example: status not in good standing; suspension; lapsed and/or revoked) must disclose to the Daphne Cockwell School of Nursing

Vulnerable Sector Screening/Check

The Vulnerable Sector Screening/Check (VSS) must be valid for the duration of your placement each semester and must be issued within six months of the start date of your placement. 

The CPO will automatically email all students enrolled in a practice course the Toronto Police application information (M-postal code) or a Letter of Request (non-M postal code) to apply for a VSS each semester. Please do not email the CPO requesting for the form or letter. To avoid delays, ensure your postal code is updated on myServiceHub and HSPnet, this is how the CPO determines which document to send you.

Placement Semester

Expect Email from CPO
Fall Beginning of May
Winter Beginning of September
Spring (Post-Diploma Nursing Degree Program Only) Mid-January

Mask Fit Testing

Proof of mask fit testing for N95 respirators is a mandatory requirement for nursing practice placements. This testing occurs every two years. In the Post-Diploma Degree Completion Program in Nursing, you will obtain mask fit testing for C/NCL 300. 

The Daphne Cockwell School of Nursing will offer mask fit testing twice a year on campus. This information will be shared with students once dates are confirmed.

Students who are unable to attend a scheduled session must arrange their own mask fit testing. It is your responsibility to arrange your own mask fit testing. There are several agencies across the GTA that offer mask fit testing for a fee, including, but not limited to:

At the end of your test, you will be provided with a mask fit test card. You will be required to show your mask fit test card annually for nursing practice placement clearance, as well as to your placement agency. 

If you are currently employed at a healthcare agency and have completed a mask fit test, you do not need to book a separate test. Please note that the mask fit must be valid for the full duration of your academic year.

Cardiopulmonary Resuscitation (CPR) Basic Life Support

You are responsible for arranging your own CPR classes at the Basic Life Support (BLS) level only. 

CPR Level A, Level C, Level AED, etc. are not acceptable.

Advanced CPR certificates are accepted if valid for the full academic year.

Full-time Students: PRR Forms and Deadlines

Part-time Students: PRR Forms and Deadlines

Work-Study Students

Workstudy students do not fill out a PRR.

SickKids Placement Request for Post-Diploma Nursing Students

Post-Diploma Nursing Students with a minimum CGPA of 3.0 should download and complete either the Inpatient Units or the Clinics request form found on SickKids' Nursing Student Placement Request Form (external link, opens in new window)  and send it to the Post-Diploma Placement Coordinator (opens in new window)  for review.

Note: Applications from students who do not meet the minimum CGPA requirement will not be considered.