Budget Details

When looking at your departmental budget, you'll find the funds are divided into three categories:

• original budget
• base budget
• temporary budget (OTO (one-time-only))

Original budget

This refers to the annual approved budget for ongoing operations of your department. At the beginning of the fiscal year, the original budget is set up in the financial system by allocating the required budget to cover the annual full time salary and benefits. Remaining budget is allocated to the non-salary pool. 

Base budget transfers

Base budget transfers are permanent and will become part of the original budget the next fiscal year.  

Base budgets may be reallocated during the fiscal year to meet operational needs. Such requests should be sent to your department’s financial advisor.

Temporary budget transfers (one-time-only)

This refers to a temporary budget adjustment to meet your operational needs. These one-time budget transfers do not become part of the original budget in the next fiscal year. Such requests should be sent to your department’s financial advisor. 

For any budget transfer requests (e.g. base, temporary, etc.), please contact your department’s financial advisor. Learn more about the process for internal transfers by visiting the Internal Actual Transfers and Budget and Actual Entries pages on our website.

Viewing budget details in the financial system

There are two ways to view budget details in the Financial Information System (FIS or Oracle):

• by running the RU Budget GL Details report
• by viewing the multi-budget screen

Summary of budget details

In both instances, you’ll find your budget details broken down by three categories. Here is an explanation of each category: