Retire a course (no longer intend to offer it).

When should a course be retired?

Retiring a course is the expected action when a course is deleted from all curricula in which it is part of core required and/or core elective requirements.

It is normal for course retirements to occur on a rolling basis as old curricula are replaced by new. 

Why retire a course?

If courses are deleted from a curriculum but not retired, they will continue to appear in the calendar course listings. Students may plan to take courses that departments have no intention of offering. These courses will also continue to be included in TAI until they are retired.

Retiring courses ultimately benefits students since they will get the most accurate picture of potential course offerings.

1. Check if the course needs to be deleted from any curricula.

• When retiring a course, search the current calendar (opens in new window)  to see whether the course is part of any programs, minors, or concentrations. Don't forget to consider Chang School certificates that may rely on his course (refer to the Chang School calendar (opens in new window) ). 
• You can also consult Curriculum by Course reports, which show the positioning of core courses offered in full-time degree programs for the current calendar year.
• If the course needs to be deleted, you will be prompted to do this after retiring the course.

2. Go to the  (google form) Calendar Change Hub (external link, opens in new window) .

• On the first page, choose "Course-Level Change" and enter the course code.
• Then, choose "Retiring a Course."
  • This lets Undergraduate Publications and Curriculum Management know that the course will never be offered again. This allows us to delete the course from the calendar and TAI, and it prevents all future enrolments.
• Enter the information as prompted.

3. After submitting the Course-Level Change, you will get a link to a Google Doc summarizing your changes.

• If and only if the course is part of Chang School programming,  (google doc) use Google Approvals on the document to get the endorsement of Chang School stakeholders (external link, opens in new window) .
• Chang School stakeholders need to assess whether permanently deleting the course will affect their programming.

4. Delete the course from all curricula (if not already done).

• In the Calendar Change Hub, you will be asked "Have you deleted this course from all degree programs, minors, and/or optional specializations?"
• Select "No" to proceed to the Curriculum-Level Change section.
• Follow the steps to delete the course (opens in new window)  from each degree or minor program curriculum (or Liberal Studies table) that the course is offered in. (Either the Program or Teaching Department can initiate the form, but everyone has to approve it.)
• Once the Curriculum-Level Change is submitted, you will get a link to a Google Doc in your email.  (google doc) Use the Google Approvals function on this document (external link, opens in new window)  to get endorsements on your change from the necessary stakeholders.
• Only curriculum changes that have received endorsements will be reflected in the Calendar.
  • Endorsements are needed because other departments that are offering a course need to assess whether permanently deleting the course will affect their programming.
  • Endorsements also allow Undergraduate Publications to know that the change has gone through the proper channels. This eliminates ambiguity and allows us to input calendar changes efficiently.

PLEASE NOTE: There is no way to specify multiple programs when filling out the Calendar Change Hub.

This is done to ensure that each change is evaluated on a case-by-case basis by the stakeholders involved. This reduces the likelihood that oversights will occur.