Best Practices

Review the (PDF file) language guidelines for appropriate replacements
Assign one person to run replacements
Check spelling before running a search
Do not add extra spaces before/after search terms
Searches are case-sensitive. i.e. search 'Ryerson', not 'ryerson'
Run search and replacements for ‘Ryerson University’ before you search and replace the single term ‘Ryerson’. This avoids ‘University’ being orphaned from instances of ‘Ryerson University’.
Review the “excerpt” column to avoid replacing text in a filename, hyperlink or paths
Review the "excerpt" column to ensure the replacement does not change context

Frequently asked questions (FAQ)

Will a page be published automatically when added to the "Add to Replacement Queue"?

Yes. The selected pages will be published in ten minutes. This gives you the opportunity to remove the page from the replacement queue if you change your mind.

What happens if a page is not currently published or is unpublished? Will it appear in the search tool?

Yes. All content containing the searched term will be found by the search and replace tool.

If I accept a change and add it to the queue, will the page be published regardless of its current status?

All replacements will be made if they are added to the queue; however, a page will be published ONLY if it is currently published and there are no pending modifications on the page.

Unpublished pages will have replacements made to the content but the page will remain unpublished.

Dos and Don'ts

Do use the tool to replace:

web page titles and descriptions
text content in most components
DAM asset titles, descriptions and keywords

Do NOT use the tool to replace:

file, folder and page names *
paths and links
custom fields
HTML snippet content
tags
content in uploaded documents (PDF, etc.)

* Do not attempt to use the tool to modify filenames or folders. Use the move/rename option in AEM. This will allow you to update referenced pages at the same time.