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How to Create a Class Block

If you want to to enrol, drop or swap one or more students into multiple classes, you can create a Class Block.

For example:

If you need to drop a student from three classes, you can create a Class Block containing the three classes and drop the student from the block of classes with one enrolment request. 

You can create a class block from Records and Enrolment on the Main Menu.

  1. On the menu bar, click Main Menu and then click the following:

    1. Records and Enrolment
    2. Enrol Students
    3. Block Enrolment
    4. Create Class Block
    Records and Enrolment option under Main Menu

  2. Click Add a New Value tab.

    Add a New Value tab on Create Class Block page.

    The first thing you must do is give your Class Block an identifier that you can use to call it up at a later time. You can use up to five letters, five numbers or any combination of both for this identifier.

  3. Enter an identifier for the Class Enrolment Block.

    Class Enrolment Block box and Add button under Add a New Value tab

  4. Click Add button.

    You must now enter a Description of your Student Block to help you further identify the block if you call it up at a later time.

    Block Enrolment Classes page with options for Description, Term, Action and Class Number

  5. Enter a description in the Description box.

  6. Enter the Term.

  7. Select an Action from the drop-down box.

  8. Click Search icon to search for the Class Nbr.

  9. Enter the three or four-letter code for the Course Subject from the academic calendar. For example:

    • ENG – for Undergrad English courses
    • CENG – for Continuing Education English courses
    Enter Search Criteria window with box to enter Subject

  10. Enter the Course Number.

  11. Click Search.

  12. Click Select beside the class you wish to choose.

    Search Results window with button to select class

    You may need to override some of the requirements to get this enrolment request to complete successfully with no errors. Your security level will determine which overrides you can select.

  13. Select the Overrides that you want to apply.

    You can add another class by clicking Add in the top right-hand corner. This will add a new row where you can add a class.

    To view all the classes and their overrides, click View All.

    Block Enrolment Classes page with all entered data and Save button

  14. Click Save button.

    You can proceed to use the Class Block to enrol, drop or swap one or more students in classes by clicking the Add Merge Process link.

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