Travel and Other Business Expenses Policy now in place
To: All Employees
CC: All leaders
TMU’s new Travel and Other Business Expenses Policy and accompanying guidelines came into effect on January 1, 2025. The policy outlines principles, university business purposes, reasonability, timeliness and roles and responsibilities for travel and other business expenses.
Guidelines help with determining business-related expenses
Alongside the policy, a comprehensive and web-friendly Travel and Other Business Expenses Guidelines provide guidance for:
- interpreting business-related expenses;
- how to claim expenses with appropriate support and justification;
- transportation, accommodation and meal expenses when traveling on TMU-related business;
- other business expenses such as hospitality, home internet and mobile phone bills; and
- ineligible expenses.
Policy and guidelines developed with employee feedback in mind
This new policy and guideline is the result of extensive consultation and feedback and incorporates employee feedback received by Financial Services. The documents reflect the modern best practices of other universities, providing clarification on expectations, roles and responsibilities and overall consistency of practices.
Consolidating multiple existing policies and procedures
As the new policy and guidelines consolidates several of TMU’s existing policies and procedures, please note that seven policies and procedures have retired as of January 1, 2025:
- Faculty & Staff Reimbursement Policy
- Faculty & Staff Reimbursement Procedure
- Reimbursement of Alcohol Beverage Expenses Policy
- Reimbursement of Business Meals & Travel and Expenses Policy
- Business Meals/Entertainment Expenditures Procedures
- Business Travel Procedure
- Business Travel Appendix
Questions?
If you have any questions, please contact the Office of the Chief Financial Officer.
