Annual Reports

Late Submissions

A faculty member who submits his/her annual report past the due date shall only receive his/her CDI effective the first day of the month following submission, or September 1 of that year, whichever is the later.

Where a faculty member fails to submit her/his annual report within one year of its due date, except where this is due to incapacitating illness, the faculty member extinguishes forever her/his entitlement to receive her/his CDI in respect of the service year for which the report was intended to cover. The loss of the CDI in such cases is not appealable.

How to Access TFA Faculty Annual Report Online Form

A faculty member can access online annual report form via:

• my.torontomu portal, Apps tab, "Other TMU Applications", "TFA Annual Report - CUPE 1 Currency Report" link, or
• this direct URL: https://ccs.cf.torontomu.ca/facultyAnnualReport/ (TMU ID and password are required to log in).

Content of TFA Faculty Annual Report

The Annual Report, which shall be completed on a standardized on-line form supplied by the University, shall include the following information:

1. teaching responsibilities including courses taught and supervised;
2. results of student evaluations of his/her teaching;
3. books and papers published;
4. conference papers, presentations, exhibitions, etc. given;
5. scholarly, applied research and creative work completed or in progress;
6. research grants and contracts awarded, name of granting body, research title, amount awarded and the date of the award;
7. graduate degrees obtained or graduate studies in progress and expected date of completion, University, and title of thesis;
8. awards and other honours received;
9. Department/School, Faculty/Division, Academic Council, Board, Association and other University activities;
10. contributions to faculty member's profession;
11. contributions to faculty member's community;
12. a statement of faculty member's outside professional practice in the previous year;
13. an account of the academic activities pursued by the faculty member during the semester he/she did not have assigned teaching duties;
14. an account of the satisfaction of conditions of probation as were specified in his/her letter of appointment (e.g. completion of his/her terminal degree, etc.;
15. an account of his/her duties and associated schedules carried out as a DAC member and/or DAC Chair, if applicable; and
16. any other information that the faculty member deems relevant.

The University considers the information outlined in sections 3, 4, 5 and 6 below, as public information. As such, the University, at is discretion, has the right to publish this information in an appropriate manner.

Who to Contact for Help

For log-in problems, contact CCS Help Desk at (416) 979-5000 extension 556806 during regular office hours (Monday-Thursday: 8am-5pm, Friday: 8am-4:30pm) or email to help@torontomu.ca.

To get help with the content: Assistance related to the content of the TFA Annual Report should be directed to the Department/School's office, the Dean's office, or the Office of Vice-Provost, Faculty Affairs.

To get help with the Faculty Annual Report application: Questions related to technical issues should be sent to farhelp@torontomu.ca.

Submission Deadline

According to the TFA Collective Agreement, Article 16.3.A., each Librarian shall submit an annual report by May 31 of each year. The report shall include information regarding professional duties, service duties, and SRC duties and/or professional development activities of the Librarian member from June 1 of the previous year to May 31.

Upon submission of each electronic Librarian annual report form, a link to it is automatically forwarded to the Chief Librarian and the Associate Chief Librarian. A copy of the annual report shall be places in the Performance and Conduct file of the Librarian member.

How to Access TFA Librarian Annual Report Online Form

A Librarian can access electronic annual report form via:

• my.torontomu portal, Apps tab, "Other TMU Applications", "TFA Annual Report - CUPE 1 Currency Report" link, or
• this direct URL: https://ccs.cf.torontomu.ca/facultyAnnualReport/ (TMU ID and password are required to log in).

Content of TFA Librarian Annual Report

The Librarian annual report consists of the following sections/questions:

Section I - Professional Duties

1. Portfolio-specific assignments
2. University courses taught
3. Subject liaison
4. Supervisory duties
5. Other professional duties and responsibilities a librarian deems relevant to report

Section II - Scholarship, Research & Creative Activity

1. Papers or books published or in progress
2. Conference papers, presentations, exhibitions, workshops and training etc. given
3. Scholarly, research or creative work completed or in progress
4. Research grants and contracts awarded
5. Professional development activities
6. Outside professional activities
7. Graduate degrees
8. Awards and other honours received

Section III - Service

1. Committee work
2. Senate, Board, Association and other University activities
3. Service to the profession and the community
4. An account of the academic activities pursued by the Librarian member during the term he/she did not have assigned professional duties

Section IV - Other Information

1. Any other relevant information

The electronic form contains both tabular and open questions. The entry to each open question is limited to 500 words (4,000 characters). A supporting document may be attached to any question of the annual report.

Who to Contact for Help

For help with user name or password, contact CCS Help Desk at (416) 979-5000 ext. 556806 during regular office hours (Mon-Thu: 8am-5pm, Fri: 8am-4:30pm) or email to help@torontomu.ca.

For help with the Counsellor annual report online form, send an email to the TFA annual report help line at farhelp@torontomu.ca.

For questions related to the content of this annual report, please contact the Director of your department or the Chief Librarian.

Submission Deadline

According to the TFA Collective Agreement, Article 15.3.A., each Counsellor shall submit an annual report by May 31st of each year. The annual report shall include the previous year's (June 1 to May 31) activities describing the member's contribution to the mission of the Centre. A copy of the annual report will be placed in the Counsellor's P.C.F.

How to Access TFA Counsellor Annual Report Online Form

A Counsellor can access the electronic annual report form via:

• my.torontomu portal, Apps tab, "Other TMU Applications", "TFA Annual Report - CUPE 1 Currency Report" link, or
• this direct URL: https://ccs.cf.torontomu.ca/facultyAnnualReport/ (TMU ID and password are required to log in).

Content of the TFA Counsellor Annual Report

The Counsellor annual report includes the following information:

1. Professional service activities relating to the assigned duties and responsibilities, including case load statistics;
2. Service to the University;
3. Service to the profession and community;
4. Any other material deemed relevant by the member.

The entry to each question is limited to 500 words (4,000 characters). A supporting document may be attached to any question of the annual report.

Who to Contact for Help

For help with username or password, contact CCS Help Desk at (416) 979-5000 ext. 556806 during regular office hours (Mon-Thu: 8am-5pm, Fri: 8am-4:30pm) or email to help@torontomu.ca.

For help with the Counsellor annual report online form, send an email to farhelp@torontomu.ca.

For questions related to the content of the annual report, please contact the Director of your department.

What is CUPE Unit 1 Currency Report?

CUPE Unit 1 Contract Lecturers are obliged to maintain currency in their discipline/field/profession relevant to the course(s)  they teach. They are required to submit to the chair of the department, a brief report of activities undertaken to maintain currency by completing the University’s approved form.  Such submission shall include the student evaluations for the last academic year conducted according to the procedures outlined in the  Faculty/Course  Survey (FCS) procedures and shall be required once every academic year.

Please refer to the CUPE Local 3904, Unit 1 Collective Agreement for more details.

The Role of Chair/Director

Memorandum from the Office of the Vice-Provost, Faculty Affairs, June 2010

The following is provided to assist Chairs/Directors understand their role relative to the Faculty Annual Report processes. The provisions of the collective agreement supersedes the content of this summary.

Timing

Faculty members are required to complete and submit their Faculty Annual Report (FAR) by May 15 each academic year.

Submission process

Faculty members are required to utilize the on-line system to submit their FAR. Read the description of the process in the "TFA Faculty Annual Report" section above.

Acknowledgment by Chair/Director

When members submit their FAR on-line, the Chair/Director is required to acknowledge the submitted FAR.

Read How to Acknowledge Annual Reports for the description of the process.

Review by Chair/Director

Reviewing the FARs of members in their department is recommended for Chairs/Directors, as doing so will increase their effectiveness in, among other things, providing academic leadership in respect of teaching, supporting faculty involvement in SRC and taking an active role in the career development of members of their academic unit.

Chairs/Directors should send reminders to those faculty members who have not filed their FARs by the submission date. Such reminders are especially important in the case of pre-tenure faculty, as the Departmental Evaluation Committees (DECs) need access to the probationers' FARs to carry out the year-end assessments and intermediate tenure reviews of probationary faculty by June 15 each year.

Filing of FARs

In Schools/Departments that maintain responsibility for the Performance and Conduct Files (PCF) of their faculty members (as opposed to the Dean's Office), the Chair/Director is responsible for ensuring that a copy of each member's FAR for that year is filed in their PCF. To facilitate this, the Chair/Director may authorize an administrative staff member to have access to the FAR on-line system. This will allow the administrative staff member to print the FARs and carry out the filing. If the Chair/Director does not grant this authorization, he/she will be responsible for going onto the system and printing the FARs for filing in the PCF files.

In Faculties where the Dean's Office maintains the PCFs, it will be the responsibility of the Dean's Office to ensure the FARs are printed and placed in the PCFs of the faculty members in the Faculty.

How to View Annual Reports

To view Annual Reports, do the following:

1. Open the link https://ccs.cf.torontomu.ca/facultyAnnualReport/.
2. Log in using your TMU user name and password.
3. Click "For TFA Members, Assistants, Chairs, Directors, Associate Deans and Deans".
4. Click "View Faculty Members' Reporting Status" link.
5. Select report year (e.g., "2020" covers 2019-2020 Academic year, etc.).
6. Select report type (TFA or CUPE) and click "SEARCH". You will see a table with the list of instructors of your department. When the report is submitted, the name of an instructor becomes an active link. Click on the name of a person to open the report.

Chairs and Directors can only view Annual Reports submitted by the members of their departments/schools.

Deans and Associate Deans can view Annual Reports submitted by faculty members and Chairs/Directors of their faculties.

Important!

The name of a faculty member will NOT be on the list if such faculty member never logged in to the Annual Report online form during the reporting year.

How to Acknowledge Annual Reports

Upon Annual Report submission, Chair/Director/Dean receives a notification email containing the following information:

• name of instructor who submitted Annual Report; 
• date and time of Annual Report submission; 
• who to contact for help, questions or concerns.

Chairs/Directors (or their Assistants) must acknowledge Annual Report submissions of faculty members and CUPE instructors of their departments.

Deans (Associate Deans or Deans' Assistants) must acknowledge Annual Report submissions of Chairs/Directors of their faculties.

To acknowledge Annual Report submission, do the following:

1. Open the link https://ccs.cf.torontomu.ca/facultyAnnualReport/.
2. Log in using your TMU username and password.
3. Click "Acknowledge Faculty Members' Annual Report".
4. You will be prompted to the dropdown menu where you can select report type (TFA or CUPE).
5. Select report year (e.g., "2013" covers 2012-2013 academic year, etc.) and click "VIEW".
6. You will see the table with the list of instructors of your department who already submitted their reports. Note the "Status" column of this table. If the report has been submitted but not acknowledged yet, the status will be "Submitted".
7. Click the name of a person whose report submission you wish to acknowledge. The report of this person will open in a new window.
8. Scroll down to the end of the report. Click the check box near the phrase "This report's receipt is acknowledged", then click "Send".

After that, the instructor will receive an email confirming that his/her Annual Report has been acknowledged by you. Also, in the table with the list of instructors of your department, the report status of this instructor will change to "Acknowledged", and the acknowledgment date and time will appear in the last column of the table.

Note! The status will remain "Submitted" and the acknowledgment date and time will not be available until the acknowledgment email has been sent (steps 1-6).

If you wish to allow your Assistant to acknowledge/view Annual Reports, please send a request via email to farhelp@torontomu.ca. Indicate their name, the TMU email address, the department and their position title.