Account Codes
Using account codes accurately in the university’s financial system helps Financial Services keep an accurate picture of our income and expenditures, as well as what’s been spent against a particular budget.
If you’re responsible for authorizing transactions, you should ensure the account code used is appropriate for the income or expenditure transaction involved. If in doubt, consult your financial advisor.
Commonly used account codes
Please note the following table includes a selection of codes from a comprehensive list. For help finding an account code that’s not included in this table, please contact your financial advisor.
Account code number |
Description |
|---|---|
7748 |
Accomodation: Canada |
7752 |
Accomodation: International |
7305 |
Accountable Advances |
7541 |
Admin Fee: External |
8402 |
Advertising/Publicity: Continuing Education |
8403 |
Advertising/Publicity: Day |
8401 |
Advertising: Other |
7734 |
Airfare: Canada |
7742 |
Airfare: International |
7811 |
Allowance: Living |
7817 |
Allowance: Other |
7812 |
Allowance: Per Diem/Canadian |
7813 |
Allowance: Per Diem/International |
7814 |
Allowance: Personal |
7816 |
Allowance: Project Special |
7815 |
Allowance: Rental |
7187 |
Artwork |
7051 |
Book/Pamphlet |
7041 |
Bookstore Internal Sales |
7219 |
Broadcast: Audio |
7218 |
Broadcast: Electronic |
7220 |
Broadcast: TV |
7221 |
Broadcast: Video Systems |
8451 |
Bursary |
8452 |
Bursary: CE |
8453 |
Bursary: OSAP Tuition |
7301 |
Business Entertainment Expense |
8180 |
Cabling Expense |
8058 |
Cabling: Supply/Install |
7157 |
Cancopy Photocopy: Royalty |
8454 |
Competition Payment Award |
8012 |
Computer Equip: Capital more than $5,000 |
8018 |
Computer Equip: Donated Capital more than $5,000 |
8017 |
Computer Equip: Donated Non-Capital less than $5,000 |
8016 |
Computer Equip: Installation |
8015 |
Computer Equip: Lease |
8013 |
Computer Equip: Maintenance |
8011 |
Computer Equip: Non-Capital less than $5,000 |
8014 |
Computer Equip: Rental |
7223 |
Computer Search |
7772 |
Conference/Workshop Registration |
8320 |
Construction: Building |
8323 |
Construction: Omissions |
8322 |
Construction: Revisions |
8321 |
Construction: Site |
8344 |
Consulting: Architecture Reimbursable |
8319 |
Consulting: Others Reimbursable |
8337 |
Consultant: Designated Substances |
8336 |
Consultant: Soil |
8297 |
Consulting: Administrative |
8298 |
Consulting: Architect |
8334 |
Consulting: Demolition |
8299 |
Consulting: Engineer |
8300 |
Consulting: IT |
8309 |
Consulting: Others |
8331 |
Consulting: Parking |
8296 |
Consulting: Research |
8330 |
Consulting: Site Assessment |
8332 |
Consulting: Urban Design |
8350 |
Contract: Salaries and Wages |
7512 |
Copyright Fee Payment |
7251 |
Courier Services |
8905 |
Development/Training: MAC |
8906 |
Development/Training: OPSEU |
8412 |
Display/Show: CE |
8413 |
Display/Show: Day |
8411 |
Display/Show: Others |
7666 |
Duty |
7049 |
Electronic Publication/Subscription |
8032 |
Equipment: Capital more than $5,000 |
8039 |
Equipment: Capital more than $5,000 Department Transfer |
8038 |
Equipment: Donated Capital more than $5,000 |
8037 |
Equipment: Donated Non-Capital less than $5,000 |
8036 |
Equipment: Installation |
8035 |
Equipment: Lease |
8033 |
Equipment: Maintenance |
8031 |
Equipment: Non-Capital less than $5,000 |
8040 |
Equipment: Non-Capital less than $5,000 Dept Transf. |
8041 |
Equipment: Non-Owned |
8034 |
Equipment: Rental |
| 7022 | Event Contributions |
7056 |
Event Expenses |
7990 |
External Cost Recovery - Accounts Receivable |
7981 |
External Cost Recovery - Supplies |
7980 |
External Cost Recovery - Telephone |
7892 |
Field Trip Transportation |
7229 |
Film: Rental |
8520 |
Food and Beverage Internal Sales |
7585 |
Foreign Exchange Loss |
7667 |
Freight |
8061 |
Furniture: Capital more than $5,000 |
8081 |
Furniture: Capital more than $5,000 Department Transfer |
8063 |
Furniture: Donated Capital more than $5,000 |
8064 |
Furniture: Donated Non-Capital less than $5,000 |
8066 |
Furniture: Lease |
8067 |
Furniture: Maintenance |
8062 |
Furniture: Non-Capital less than $5,000 |
8082 |
Furniture: Non-Capital less than $5,000 Department Transfer |
8065 |
Furniture: Rental |
7052 |
Graduation Expense Subsidy |
8024 |
IT Equipment: Capital more than $5,000 |
8023 |
IT Equipment: Non-Capital less than $5,000 |
7370 |
Internet Service Provider |
7782 |
Laundry/Dry Cleaning |
7589 |
Lease Interest |
8611 |
Lease: Automobile |
8613 |
Lease: Occupancy Cost |
8612 |
Lease: Space |
8365 |
Legal Fee: Academic |
8362 |
Legal Fee: Administration |
8363 |
Legal Fee: Board |
8361 |
Legal Fee: Capital Real Estate |
8367 |
Legal Fee: General |
8364 |
Legal Fee: Human Resources |
8366 |
Legal Fee: Patent |
8359 |
Legal Fee: Research and Innovation |
8360 |
Legal Fee: University Advancement |
7776 |
Local Transportation |
8114 |
Maintenance Monthly: Building/Property |
8116 |
Maintenance Monthly: Door/Hardware |
8112 |
Maintenance Monthly: Electrical |
8117 |
Maintenance Monthly: Elevator |
8113 |
Maintenance Monthly: Garbage Disposal |
8111 |
Maintenance Monthly: General Cleaning |
8118 |
Maintenance Monthly: Grounds |
8119 |
Maintenance Monthly: Heating/Cooling |
8115 |
Maintenance Monthly: Plumbing |
8152 |
Maintenance: Automobile |
8168 |
Maintenance: Building/Property |
8153 |
Maintenance: Carpet Cleaning |
8154 |
Maintenance: Distribution Systems |
8155 |
Maintenance: Door/Hardware |
8156 |
Maintenance: Drapes |
8157 |
Maintenance: Electrical |
8158 |
Maintenance: Elevator |
8169 |
Maintenance: Fire Alarms |
8159 |
Maintenance: Furnace |
8160 |
Maintenance: Garbage Disposal |
8161 |
Maintenance: General Cleaning |
8162 |
Maintenance: Grounds |
8170 |
Maintenance: Hazardous Waste Disposal |
8163 |
Maintenance: Heating/Cooling |
8164 |
Maintenance: Pest Control |
8165 |
Maintenance: Plumbing |
8166 |
Maintenance: Snow Removal |
8167 |
Maintenance: Window Cleaning |
7353 |
Management Fee |
7035 |
Material Cost Recovery - External |
7758 |
Meal Expense |
7790 |
Medical Exam |
8185 |
Moving and Storage Expenses |
8026 |
Network/Communications Equipment: Capital more than $50 |
8027 |
Network/Communications Equipment: Maintenance |
8025 |
Network/Communications Equipment: Non-Capital |
8028 |
Network/Communications Equipment: Services |
7064 |
Off-Campus Course Expense |
7070 |
Operating Supplies |
7308 |
Overtime Meal Allowance |
8022 |
Presentation Equipment: Capital more than $5,000 |
8021 |
Presentation Equipment: Non-Capital less than $5,000 |
7763 |
Parking |
8302 |
Permit, Test, Survey, Site Assessment |
7696 |
Permit/License Fee |
7042 |
Petty Cash Expense |
7186 |
Photocopying |
7255 |
Postage |
7258 |
Postage: International |
7306 |
Prepaid Expenses |
7180 |
Print Brochure/Posters/Flyers |
7165 |
Print Forms/Letterhead |
7162 |
Print Publications |
7163 |
Print Publications: Continuing Education |
7164 |
Print Publications: Day |
7160 |
Printing and Photocopy: External |
7226 |
Production and Communication Costs |
7360 |
Professional Services: Other |
8305 |
Professional Services: Administrative |
8304 |
Professional Services: Architect |
8311 |
Professional Services: Coordination |
8303 |
Professional Services: Engineer |
8306 |
Professional Services: Instructional |
8301 |
Professional Services: IT |
8338 |
Professional Services: Preceptors |
8307 |
Professional Services: Program Development |
8308 |
Professional Services: Research |
8310 |
Professional Services: Training |
7312 |
Professional Development |
7313 |
Professional Development - T4A |
7053 |
Professional Membership Dues |
7065 |
Program Activity Expense |
8422 |
Promotion: Continuing Education |
8421 |
Promotion: Day |
8423 |
Promotion: General |
7050 |
Publication/Subscription |
7654 |
Recovery From Ancillary Funds |
7652 |
Recovery From Capital Funds |
7653 |
Recovery From Operating Funds |
7655 |
Recovery From Project Funds |
7314 |
Recruitment Advertisement/Search Fee |
7888 |
Relocation Expense: Academic |
7889 |
Relocation Expense: Administrative |
8101 |
Renovations and Alterations |
8610 |
Rental: Space |
8104 |
Repairs and Minor Maintenance |
7021 |
Research Support |
8458 |
Scholarships - Crown Ward |
8450 |
Scholarships/Awards |
7401 |
Security |
7409 |
Security: Specific purpose |
7403 |
Security: Access Control |
7404 |
Security: Fire/Critical Systems |
7405 |
Security: Hold Up Alarm |
7402 |
Security: Intrusion Systems |
7406 |
Security: Statutory Labour |
7355 |
Service: Agency Fee |
7359 |
Service: Exam Administration |
7361 |
Service: Research Support |
7363 |
Services: Communications and Public Relations |
7371 |
Services: Entertainers |
7362 |
Services: Events |
7365 |
Services: Health and Wellness |
7366 |
Services: Marketing |
7364 |
Services: Real Estate |
7369 |
Services: Telecommunications |
8052 |
Software: Capital more than $5,000 |
8056 |
Software: Donated Capital more than $5,000 |
8055 |
Software: Donated Non-Capital less than $5,000 |
8054 |
Software: Lease |
8057 |
Software: Maintenance |
8051 |
Software: Non-Capital less than $5,000 |
8053 |
Software: Rental |
7516 |
Start-Up Costs |
7040 |
Stationery |
7304 |
Sub-Agreement Research |
7066 |
Supplies: Student Materials |
7068 |
Supplies: Teaching Materials |
7092 |
Supplies: Building Materials |
7104 |
Supplies: Cleaning |
7077 |
Supplies: Computer |
7093 |
Supplies: Distribution System |
7094 |
Supplies: Door/Hardware |
7095 |
Supplies: Drapes |
7096 |
Supplies: Electrical |
7228 |
Supplies: Film |
7110 |
Supplies: Food Expense |
7097 |
Supplies: General Repairs |
7098 |
Supplies: Grounds and Landscape |
7100 |
Supplies: Heating/Cooling |
7108 |
Supplies: Linen/Uniforms |
7109 |
Supplies: Medical |
7071 |
Supplies: Paper |
7101 |
Supplies: Plumbing |
7072 |
Supplies: Safety |
7073 |
Supplies: Signage |
7076 |
Supplies: Sound/Light |
7074 |
Supplies: Theatrical |
7090 |
Supplies: Tools |
7227 |
Supplies: Video Tapes |
7075 |
Supplies: Wardrobe |
7091 |
Supplies: Workshop/Lab |
7778 |
Taxi Expense |
7471 |
Team Expenses: Entry Fee |
7472 |
Team Expenses: Gas Allowance |
7473 |
Team Expenses: Guarantee |
7474 |
Team Expenses: Meals |
7475 |
Team Expenses: Officials |
7476 |
Team Expenses: Sundries |
7213 |
Telephone Recovery: Move, Equipment, Installation |
7272 |
Telephone: Equipment Expense |
7274 |
Telephone: Installation Expense |
7271 |
Telephone: Long-Distance Expense |
7270 |
Telephone: Monthly Expense |
7273 |
Telephone: Move Expense |
8256 |
Telephone: Cellular |
8257 |
Telephone: Cellular Long-Distance |
7055 |
Training Expenses |
7650 |
Transfer To/From Other Funds |
7711 |
Travel Advance |
7731 |
Travel Expense |
7732 |
Travel: Interview |
7762 |
Travel: Car Mileage |
7764 |
Travel: Car Rental/Insurance |
7185 |
Typesetting and Data Entry Services |