Account Codes

Using account codes accurately in the university’s financial system helps Financial Services keep an accurate picture of our income and expenditures, as well as what’s been spent against a particular budget.

If you’re responsible for authorizing transactions, you should ensure the account code used is appropriate for the income or expenditure transaction involved. If in doubt, consult your financial advisor.

Commonly used account codes

Please note the following table includes a selection of codes from a comprehensive list. For help finding an account code that’s not included in this table, please contact your financial advisor.

Search:

Account code number	Description
7021	Research Support
7022	Event Contributions
7035	Material Cost Recovery - External
7040	Stationery
7041	Bookstore Internal Sales
7042	Petty Cash Expense
7049	Electronic Publication/Subscription
7050	Publication/Subscription
7051	Book/Pamphlet
7052	Graduation Expense Subsidy
7053	Professional Membership Dues
7055	Training Expenses
7056	Event Expenses
7064	Off-Campus Course Expense
7065	Program Activity Expense
7066	Supplies: Student Materials
7068	Supplies: Teaching Materials
7070	Operating Supplies
7071	Supplies: Paper
7072	Supplies: Safety
7073	Supplies: Signage
7074	Supplies: Theatrical
7075	Supplies: Wardrobe
7076	Supplies: Sound/Light
7077	Supplies: Computer
7090	Supplies: Tools
7091	Supplies: Workshop/Lab
7092	Supplies: Building Materials
7093	Supplies: Distribution System
7094	Supplies: Door/Hardware
7095	Supplies: Drapes
7096	Supplies: Electrical
7097	Supplies: General Repairs
7098	Supplies: Grounds and Landscape
7100	Supplies: Heating/Cooling
7101	Supplies: Plumbing
7104	Supplies: Cleaning
7108	Supplies: Linen/Uniforms
7109	Supplies: Medical
7110	Supplies: Food Expense
7157	Cancopy Photocopy: Royalty
7160	Printing and Photocopy: External
7162	Print Publications
7163	Print Publications: Continuing Education
7164	Print Publications: Day
7165	Print Forms/Letterhead
7180	Print Brochure/Posters/Flyers
7185	Typesetting and Data Entry Services
7186	Photocopying
7187	Artwork
7213	Telephone Recovery: Move, Equipment, Installation
7218	Broadcast: Electronic
7219	Broadcast: Audio
7220	Broadcast: TV
7221	Broadcast: Video Systems
7223	Computer Search
7226	Production and Communication Costs
7227	Supplies: Video Tapes
7228	Supplies: Film
7229	Film: Rental
7251	Courier Services
7255	Postage
7258	Postage: International
7270	Telephone: Monthly Expense
7271	Telephone: Long-Distance Expense
7272	Telephone: Equipment Expense
7273	Telephone: Move Expense
7274	Telephone: Installation Expense
7301	Business Entertainment Expense
7304	Sub-Agreement Research
7305	Accountable Advances
7306	Prepaid Expenses
7308	Overtime Meal Allowance
7312	Professional Development
7313	Professional Development - T4A
7314	Recruitment Advertisement/Search Fee
7353	Management Fee
7355	Service: Agency Fee
7359	Service: Exam Administration
7360	Professional Services: Other
7361	Service: Research Support
7362	Services: Events
7363	Services: Communications and Public Relations
7364	Services: Real Estate
7365	Services: Health and Wellness
7366	Services: Marketing
7369	Services: Telecommunications
7370	Internet Service Provider
7371	Services: Entertainers
7401	Security
7402	Security: Intrusion Systems
7403	Security: Access Control
7404	Security: Fire/Critical Systems
7405	Security: Hold Up Alarm
7406	Security: Statutory Labour
7409	Security: Specific purpose
7471	Team Expenses: Entry Fee
7472	Team Expenses: Gas Allowance
7473	Team Expenses: Guarantee
7474	Team Expenses: Meals
7475	Team Expenses: Officials
7476	Team Expenses: Sundries
7512	Copyright Fee Payment
7516	Start-Up Costs
7541	Admin Fee: External
7585	Foreign Exchange Loss
7589	Lease Interest
7650	Transfer To/From Other Funds
7652	Recovery From Capital Funds
7653	Recovery From Operating Funds
7654	Recovery From Ancillary Funds
7655	Recovery From Project Funds
7666	Duty
7667	Freight
7696	Permit/License Fee
7711	Travel Advance
7731	Travel Expense
7732	Travel: Interview
7734	Airfare: Canada
7742	Airfare: International
7748	Accomodation: Canada
7752	Accomodation: International
7758	Meal Expense
7762	Travel: Car Mileage
7763	Parking
7764	Travel: Car Rental/Insurance
7772	Conference/Workshop Registration
7776	Local Transportation
7778	Taxi Expense
7782	Laundry/Dry Cleaning
7790	Medical Exam
7811	Allowance: Living
7812	Allowance: Per Diem/Canadian
7813	Allowance: Per Diem/International
7814	Allowance: Personal
7815	Allowance: Rental
7816	Allowance: Project Special
7817	Allowance: Other
7888	Relocation Expense: Academic
7889	Relocation Expense: Administrative
7892	Field Trip Transportation
7980	External Cost Recovery - Telephone
7981	External Cost Recovery - Supplies
7990	External Cost Recovery - Accounts Receivable
8011	Computer Equip: Non-Capital less than $5,000
8012	Computer Equip: Capital more than $5,000
8013	Computer Equip: Maintenance
8014	Computer Equip: Rental
8015	Computer Equip: Lease
8016	Computer Equip: Installation
8017	Computer Equip: Donated Non-Capital less than $5,000
8018	Computer Equip: Donated Capital more than $5,000
8021	Presentation Equipment: Non-Capital less than $5,000
8022	Presentation Equipment: Capital more than $5,000
8023	IT Equipment: Non-Capital less than $5,000
8024	IT Equipment: Capital more than $5,000
8025	Network/Communications Equipment: Non-Capital
8026	Network/Communications Equipment: Capital more than $50
8027	Network/Communications Equipment: Maintenance
8028	Network/Communications Equipment: Services
8031	Equipment: Non-Capital less than $5,000
8032	Equipment: Capital more than $5,000
8033	Equipment: Maintenance
8034	Equipment: Rental
8035	Equipment: Lease
8036	Equipment: Installation
8037	Equipment: Donated Non-Capital less than $5,000
8038	Equipment: Donated Capital more than $5,000
8039	Equipment: Capital more than $5,000 Department Transfer
8040	Equipment: Non-Capital less than $5,000 Dept Transf.
8041	Equipment: Non-Owned
8051	Software: Non-Capital less than $5,000
8052	Software: Capital more than $5,000
8053	Software: Rental
8054	Software: Lease
8055	Software: Donated Non-Capital less than $5,000
8056	Software: Donated Capital more than $5,000
8057	Software: Maintenance
8058	Cabling: Supply/Install
8061	Furniture: Capital more than $5,000
8062	Furniture: Non-Capital less than $5,000
8063	Furniture: Donated Capital more than $5,000
8064	Furniture: Donated Non-Capital less than $5,000
8065	Furniture: Rental
8066	Furniture: Lease
8067	Furniture: Maintenance
8081	Furniture: Capital more than $5,000 Department Transfer
8082	Furniture: Non-Capital less than $5,000 Department Transfer
8101	Renovations and Alterations
8104	Repairs and Minor Maintenance
8111	Maintenance Monthly: General Cleaning
8112	Maintenance Monthly: Electrical
8113	Maintenance Monthly: Garbage Disposal
8114	Maintenance Monthly: Building/Property
8115	Maintenance Monthly: Plumbing
8116	Maintenance Monthly: Door/Hardware
8117	Maintenance Monthly: Elevator
8118	Maintenance Monthly: Grounds
8119	Maintenance Monthly: Heating/Cooling
8152	Maintenance: Automobile
8153	Maintenance: Carpet Cleaning
8154	Maintenance: Distribution Systems
8155	Maintenance: Door/Hardware
8156	Maintenance: Drapes
8157	Maintenance: Electrical
8158	Maintenance: Elevator
8159	Maintenance: Furnace
8160	Maintenance: Garbage Disposal
8161	Maintenance: General Cleaning
8162	Maintenance: Grounds
8163	Maintenance: Heating/Cooling
8164	Maintenance: Pest Control
8165	Maintenance: Plumbing
8166	Maintenance: Snow Removal
8167	Maintenance: Window Cleaning
8168	Maintenance: Building/Property
8169	Maintenance: Fire Alarms
8170	Maintenance: Hazardous Waste Disposal
8180	Cabling Expense
8185	Moving and Storage Expenses
8256	Telephone: Cellular
8257	Telephone: Cellular Long-Distance
8296	Consulting: Research
8297	Consulting: Administrative
8298	Consulting: Architect
8299	Consulting: Engineer
8300	Consulting: IT
8301	Professional Services: IT
8302	Permit, Test, Survey, Site Assessment
8303	Professional Services: Engineer
8304	Professional Services: Architect
8305	Professional Services: Administrative
8306	Professional Services: Instructional
8307	Professional Services: Program Development
8308	Professional Services: Research
8309	Consulting: Others
8310	Professional Services: Training
8311	Professional Services: Coordination
8319	Consulting: Others Reimbursable
8320	Construction: Building
8321	Construction: Site
8322	Construction: Revisions
8323	Construction: Omissions
8330	Consulting: Site Assessment
8331	Consulting: Parking
8332	Consulting: Urban Design
8334	Consulting: Demolition
8336	Consultant: Soil
8337	Consultant: Designated Substances
8338	Professional Services: Preceptors
8344	Consulting: Architecture Reimbursable
8350	Contract: Salaries and Wages
8359	Legal Fee: Research and Innovation
8360	Legal Fee: University Advancement
8361	Legal Fee: Capital Real Estate
8362	Legal Fee: Administration
8363	Legal Fee: Board
8364	Legal Fee: Human Resources
8365	Legal Fee: Academic
8366	Legal Fee: Patent
8367	Legal Fee: General
8401	Advertising: Other
8402	Advertising/Publicity: Continuing Education
8403	Advertising/Publicity: Day
8411	Display/Show: Others
8412	Display/Show: CE
8413	Display/Show: Day
8421	Promotion: Day
8422	Promotion: Continuing Education
8423	Promotion: General
8450	Scholarships/Awards
8451	Bursary
8452	Bursary: CE
8453	Bursary: OSAP Tuition
8454	Competition Payment Award
8458	Scholarships - Crown Ward
8520	Food and Beverage Internal Sales
8610	Rental: Space
8611	Lease: Automobile
8612	Lease: Space
8613	Lease: Occupancy Cost
8905	Development/Training: MAC
8906	Development/Training: OPSEU