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Account Codes

Using account codes accurately in the university’s financial system helps Financial Services keep an accurate picture of our income and expenditures, as well as what’s been spent against a particular budget.

If you’re responsible for authorizing transactions, you should ensure the account code used is appropriate for the income or expenditure transaction involved. If in doubt, consult your financial advisor.

Commonly used account codes

Please note the following table includes a selection of codes from a comprehensive list. For help finding an account code that’s not included in this table, please contact your financial advisor.

Account code number

Description

7748

Accomodation: Canada

7752

Accomodation: International

7305

Accountable Advances

7541

Admin Fee: External

8402

Advertising/Publicity: Continuing Education

8403

Advertising/Publicity: Day

8401

Advertising: Other

7734

Airfare: Canada

7742

Airfare: International

7811

Allowance: Living

7817

Allowance: Other

7812

Allowance: Per Diem/Canadian

7813

Allowance: Per Diem/International

7814

Allowance: Personal

7816

Allowance: Project Special

7815

Allowance: Rental

7187

Artwork

7051

Book/Pamphlet

7041

Bookstore Internal Sales

7219

Broadcast: Audio

7218

Broadcast: Electronic

7220

Broadcast: TV

7221

Broadcast: Video Systems

8451

Bursary

8452

Bursary: CE

8453

Bursary: OSAP Tuition

7301

Business Entertainment Expense

8180

Cabling Expense

8058

Cabling: Supply/Install

7157

Cancopy Photocopy: Royalty

8454

Competition Payment Award

8012

Computer Equip: Capital more than $5,000

8018

Computer Equip: Donated Capital more than $5,000

8017

Computer Equip: Donated Non-Capital less than $5,000

8016

Computer Equip: Installation

8015

Computer Equip: Lease

8013

Computer Equip: Maintenance

8011

Computer Equip: Non-Capital less than $5,000

8014

Computer Equip: Rental

7223

Computer Search

7772

Conference/Workshop Registration

8320

Construction: Building

8323

Construction: Omissions

8322

Construction: Revisions

8321

Construction: Site

8344

Consulting: Architecture Reimbursable

8319

Consulting: Others Reimbursable

8337

Consultant: Designated Substances

8336

Consultant: Soil

8297

Consulting: Administrative

8298

Consulting: Architect

8334

Consulting: Demolition

8299

Consulting: Engineer

8300

Consulting: IT

8309

Consulting: Others

8331

Consulting: Parking

8296

Consulting: Research

8330

Consulting: Site Assessment

8332

Consulting: Urban Design

8350

Contract: Salaries and Wages

7512

Copyright Fee Payment

7251

Courier Services

8905

Development/Training: MAC

8906

Development/Training: OPSEU

8412

Display/Show: CE

8413

Display/Show: Day

8411

Display/Show: Others

7666

Duty

7049

Electronic Publication/Subscription

8032

Equipment: Capital more than $5,000

8039

Equipment: Capital more than $5,000 Department Transfer

8038

Equipment: Donated Capital more than $5,000

8037

Equipment: Donated Non-Capital less than $5,000

8036

Equipment: Installation

8035

Equipment: Lease

8033

Equipment: Maintenance

8031

Equipment: Non-Capital less than $5,000

8040

Equipment: Non-Capital less than $5,000 Dept Transf.

8041

Equipment: Non-Owned

8034

Equipment: Rental

7022 Event Contributions

7056

Event Expenses

7990

External Cost Recovery - Accounts Receivable

7981

External Cost Recovery - Supplies

7980

External Cost Recovery - Telephone

7892

Field Trip Transportation

7229

Film: Rental

8520

Food and Beverage Internal Sales

7585

Foreign Exchange Loss

7667

Freight

8061

Furniture: Capital more than $5,000

8081

Furniture: Capital more than $5,000 Department Transfer

8063

Furniture: Donated Capital more than $5,000

8064

Furniture: Donated Non-Capital less than $5,000

8066

Furniture: Lease

8067

Furniture: Maintenance

8062

Furniture: Non-Capital less than $5,000

8082

Furniture: Non-Capital less than $5,000 Department Transfer

8065

Furniture: Rental

7052

Graduation Expense Subsidy

8024

IT Equipment: Capital more than $5,000

8023

IT Equipment: Non-Capital less than $5,000

7370

Internet Service Provider

7782

Laundry/Dry Cleaning

7589

Lease Interest

8611

Lease: Automobile

8613

Lease: Occupancy Cost

8612

Lease: Space

8365

Legal Fee: Academic

8362

Legal Fee: Administration

8363

Legal Fee: Board

8361

Legal Fee: Capital Real Estate

8367

Legal Fee: General

8364

Legal Fee: Human Resources

8366

Legal Fee: Patent

8359

Legal Fee: Research and Innovation

8360

Legal Fee: University Advancement

7776

Local Transportation

8114

Maintenance Monthly: Building/Property

8116

Maintenance Monthly: Door/Hardware

8112

Maintenance Monthly: Electrical

8117

Maintenance Monthly: Elevator

8113

Maintenance Monthly: Garbage Disposal

8111

Maintenance Monthly: General Cleaning

8118

Maintenance Monthly: Grounds

8119

Maintenance Monthly: Heating/Cooling

8115

Maintenance Monthly: Plumbing

8152

Maintenance: Automobile

8168

Maintenance: Building/Property

8153

Maintenance: Carpet Cleaning

8154

Maintenance: Distribution Systems

8155

Maintenance: Door/Hardware

8156

Maintenance: Drapes

8157

Maintenance: Electrical

8158

Maintenance: Elevator

8169

Maintenance: Fire Alarms

8159

Maintenance: Furnace

8160

Maintenance: Garbage Disposal

8161

Maintenance: General Cleaning

8162

Maintenance: Grounds

8170

Maintenance: Hazardous Waste Disposal

8163

Maintenance: Heating/Cooling

8164

Maintenance: Pest Control

8165

Maintenance: Plumbing

8166

Maintenance: Snow Removal

8167

Maintenance: Window Cleaning

7353

Management Fee

7035

Material Cost Recovery - External

7758

Meal Expense

7790

Medical Exam

8185

Moving and Storage Expenses

8026

Network/Communications Equipment: Capital more than $50

8027

Network/Communications Equipment: Maintenance

8025

Network/Communications Equipment: Non-Capital

8028

Network/Communications Equipment: Services

7064

Off-Campus Course Expense

7070

Operating Supplies

7308

Overtime Meal Allowance

8022

Presentation Equipment: Capital more than $5,000

8021

Presentation Equipment: Non-Capital less than $5,000

7763

Parking

8302

Permit, Test, Survey, Site Assessment

7696

Permit/License Fee

7042

Petty Cash Expense

7186

Photocopying

7255

Postage

7258

Postage: International

7306

Prepaid Expenses

7180

Print Brochure/Posters/Flyers

7165

Print Forms/Letterhead

7162

Print Publications

7163

Print Publications: Continuing Education

7164

Print Publications: Day

7160

Printing and Photocopy: External

7226

Production and Communication Costs

7360

Professional Services: Other

8305

Professional Services: Administrative

8304

Professional Services: Architect

8311

Professional Services: Coordination

8303

Professional Services: Engineer

8306

Professional Services: Instructional

8301

Professional Services: IT

8338

Professional Services: Preceptors

8307

Professional Services: Program Development

8308

Professional Services: Research

8310

Professional Services: Training

7312

Professional Development

7313

Professional Development - T4A

7053

Professional Membership Dues

7065

Program Activity Expense

8422

Promotion: Continuing Education

8421

Promotion: Day

8423

Promotion: General

7050

Publication/Subscription

7654

Recovery From Ancillary Funds

7652

Recovery From Capital Funds

7653

Recovery From Operating Funds

7655

Recovery From Project Funds

7314

Recruitment Advertisement/Search Fee

7888

Relocation Expense: Academic

7889

Relocation Expense: Administrative

8101

Renovations and Alterations

8610

Rental: Space

8104

Repairs and Minor Maintenance

7021

Research Support

8458

Scholarships - Crown Ward

8450

Scholarships/Awards

7401

Security

7409

Security: Specific purpose

7403

Security: Access Control

7404

Security: Fire/Critical Systems

7405

Security: Hold Up Alarm

7402

Security: Intrusion Systems

7406

Security: Statutory Labour

7355

Service: Agency Fee

7359

Service: Exam Administration

7361

Service: Research Support

7363

Services: Communications and Public Relations

7371

Services: Entertainers

7362

Services: Events

7365

Services: Health and Wellness

7366

Services: Marketing

7364

Services: Real Estate

7369

Services: Telecommunications

8052

Software: Capital more than $5,000

8056

Software: Donated Capital more than $5,000

8055

Software: Donated Non-Capital less than $5,000

8054

Software: Lease

8057

Software: Maintenance

8051

Software: Non-Capital less than $5,000

8053

Software: Rental

7516

Start-Up Costs

7040

Stationery

7304

Sub-Agreement Research

7066

Supplies: Student Materials

7068

Supplies: Teaching Materials

7092

Supplies: Building Materials

7104

Supplies: Cleaning

7077

Supplies: Computer

7093

Supplies: Distribution System

7094

Supplies: Door/Hardware

7095

Supplies: Drapes

7096

Supplies: Electrical

7228

Supplies: Film

7110

Supplies: Food Expense

7097

Supplies: General Repairs

7098

Supplies: Grounds and Landscape

7100

Supplies: Heating/Cooling

7108

Supplies: Linen/Uniforms

7109

Supplies: Medical

7071

Supplies: Paper

7101

Supplies: Plumbing

7072

Supplies: Safety

7073

Supplies: Signage

7076

Supplies: Sound/Light

7074

Supplies: Theatrical

7090

Supplies: Tools

7227

Supplies: Video Tapes

7075

Supplies: Wardrobe

7091

Supplies: Workshop/Lab

7778

Taxi Expense

7471

Team Expenses: Entry Fee

7472

Team Expenses: Gas Allowance

7473

Team Expenses: Guarantee

7474

Team Expenses: Meals

7475

Team Expenses: Officials

7476

Team Expenses: Sundries

7213

Telephone Recovery: Move, Equipment, Installation

7272

Telephone: Equipment Expense

7274

Telephone: Installation Expense

7271

Telephone: Long-Distance Expense

7270

Telephone: Monthly Expense

7273

Telephone: Move Expense

8256

Telephone: Cellular

8257

Telephone: Cellular Long-Distance

7055

Training Expenses

7650

Transfer To/From Other Funds

7711

Travel Advance

7731

Travel Expense

7732

Travel: Interview

7762

Travel: Car Mileage

7764

Travel: Car Rental/Insurance

7185

Typesetting and Data Entry Services