Attendance

Go to the Attendance tool in your D2L shell.

In the Attendance Registers section of the tool, click the button to create a "New Register".

Review the settings options, then click the Save button to save your new register.

• Give the register a concise and meaningful name. If you think it would be helpful, you can also enter a longer description.
• Attendance Scheme - the default "System Scheme" is a Present/Absent scheme (all or nothing). You may create your own attendance schemes with different values.
• Cause for Concern (%) - set a percentage, below which the Attendance tool will highlight students' results.
• Visibility - choose whether the students see this particular attendance register. Keep in mind that if the tool is enabled in the course, the students will see it in the navigation menu. The "visibility" checkbox only controls the visibility of this specific register.

To edit the register after creation

From the main Assignment tool page, locate the attendance register you wish to modify. Click the arrow icon to the right of the name of the register, and click Edit Register.

To make the register visible to students

When you are ready, there are 3 different ways you can make the register visible to students (all accomplish the same result):

1. While editing the register, select the checkbox beside Allow users to view this attendance register.

2. On the main Attendance page, click on the contextual menu to the right of the name of the attendance register, and select Make Visible to Users.

3. Select the checkbox to the left of the attendance register(s) you wish to make visible.

Click on More Actions (at the top of the page). 

Select Make Visible to Users.

• In the Attendance tool, locate the attendance register you wish to modify.
• Click the arrow icon to the right of the name of the register, and click View Attendance Data.

• You see a list of all of the students in your course. Like the Classlist and Grades tools, you can choose to filter the students based on their section or group membership, or you can search for a specific individual.
• Note the "Sessions" section across the top of the table - each column corresponds to a session created in the register. Click the paper/pencil icon to go into a specific session.

TIP:  Instead of manually entering a value for EACH student, consider which value is most common ('present' or 'absent'). Click the Set Status for All Users button at the top of the screen. Select the most common value from the dropdown menu, and click the Save button. This will set that status for ALL of the students.

• Manually edit the values for any students that did not match the value you set. In the Attendance Status column, select the correct value from the dropdown menu.
• Click the Save button to save the attendance data, then Close to return to the main page for that register.

Locate the attendance register you wish to modify. Click the arrow icon to the right of the name of the register, and click View Attendance Data.

Look at the rightmost columns in the register:

• % Attendance - This gives a percentage of the sessions that the student attended. If this percentage falls below the "cause for concern" threshold you set, it will be in red with an icon.
• Totals - this section is divided based on the values outlined in the Attendance Scheme selected. If you are using the default, you will see separate columns for 'P' (Present) and 'A' (Absent).

Export the Attendance Data

This option can be useful if you want to use the completed attendance data in grade calculations.

• Click the 'Export All Data' button at the top of the attendance data screen.
• Click the link and download the CSV file to your computer. This file contains the attendance data for each session, the breakdown of totals per value type, as well as the overall percentage of attendance.